Working For Jobs

Blu Skye/San Francisco, CA (North Beach/Coit Tower)

Background

Blu Skye is an innovative strategy consulting firm that inspires corporations to create positive global change. Blu Skye has embraced a new approach to strategy development and implementation that demonstrates how sustainability is the defining competitive advantage of the 21st Century. We have the tools and methods to accelerate a profound change (and the success stories to validate) — a change that is focused on tipping the paradigm of business as quickly as possible. Our team has a sense of urgency and enormous excitement about our role in changing the world. Our goal is a world that works for everyone: customers, employees, suppliers, communities, the environment and the world as a whole. When all aspects of society work together, the society thrives.

Position Overview

We are looking for a highly motivated, task and relationship-oriented leader in all matters related to Blu Skye Information Technology (IT) and Facilities. This will include managing processes, maintaining systems, recommending improvements, and holding high standards that support Blu Skye's overall operations strategy. The position is also an integral part of the Blu Skye Operations Team.

As the Blu Skye Office Manager, your role is not typical. You wear many hats. You are highly organized, flexible, display impeccable judgment, have a good sense of urgency, and maintain a commitment to excellence and high standards. Strong interpersonal skills are a must, as is a strong commitment to firm success.

Roles and Responsibilities (included but not limited to the below):

Information Technology (IT):
- Identify system inefficiencies and recommend solutions.
- Manage and supervise IT vendor relationship; including contract negotiations and fulfillment, within budgetary guidelines.
- Troubleshoot internal technology issues when possible.
- Maintain firm's SharePoint site.
- Maintain and improve system procedures and policies. Ensure that policies and procedures are utilized firm-wide.
- Create annual IT improvement objectives and related budgets. All IT budgets to be developed within confines of annual firm-wide budget.
- Ensure the security of Blu Skye IC as it relates to IT systems use.
- Ensure that all hardware is working optimally and maintained appropriately; facilitate the purchase and set up workstations for new hires at Blu Skye (including furniture, IT and various office supply needs).

Facilities:
- Ensure and maintain the professional appearance and standards of our physical office space(s). Set an example as well as hold others accountable to those standards and practices.
- Monitor usage and re-stocking of various supplies (office, kitchen, janitorial, etc.) needed for each office and various Blu Skye activities. Ensure that Blu Skye's sustainable procurement policy is kept up- to-date and adhered to.
- Primary contact for telephony, office equipment and furnishings, and space utilization inquiries. Primary liaison with vendors for each of the aforementioned responsibility areas. Develop and manage
the office supply and equipment budget working with the Controller.
- Maintain and improve office safety policies and procedures. Ensure emergency kits and evacuation plans are up to date.
- Answer and distribute incoming phone calls.
- Greet clients.

Skills and Qualifications

• Undergraduate degree from reputable university or college
• Two or more years of relevant working experience, preferably with a professional service firm
• Excellent communication and interpersonal skills
• A deep regard for people and the potential to connect with and inspire them
• Strong character and commitment to outstanding results in everything you do
• Highly detailed-oriented and organized, and able to juggle multiple work streams
• Versatile, flexible, and willing to work within constantly changing priorities and periodically (and sometimes frequently) heavy workloads
• Intuitive instincts to see and respond to what is needed at the right time
• Advanced knowledge of MS Office 2007 (Outlook, Excel, Word and PowerPoint), SharePoint 2007
• General knowledge of desktop troubleshooting
• General knowledge of networks, wired and wireless, and networking equipment

Character Attributes

• Strong character and a passion for self discovery and personal development
• Able to see multiple perspectives, and create innovative solutions to challenging problems
• Driven, hardworking, and comfortable in a dynamic, sometimes chaotic environment
• Desire to learn and improve on both professional and personal levels to realize your fullest potential — full of tenacity, integrity and a commitment to quality

The Rewards

• The chance to help grow a firm that will change the world for good
• An opportunity to operate with a high degree of autonomy and interdependence in a l, fun, fast-paced environment with people who share a common mission and a love for what we do.
• Ability to innovate, and expand your role as you demonstrate your ability to do additional work and take on new responsibilities

Get Engaged

Please submit a cover note and resume with your most recent salary and bonus information with the subject heading "Office Manager". In your cover note, please answer the following questions in less than 200 words:

• What excites/motivates you most about this opportunity?
• What is the one thing that your colleagues would describe as one of your distinguishing strengths?
• What specific qualities would you describe as essential for success in this role and why do you feel you are the right person for the job?

Blu Skye is an EQUAL OPPORTUNITY EMPLOYER, committed to diversity and consideration of all applicants for all positions without regard to color, ethnic background, religion, sex, gender identity, sexual orientation, national origin, age, and disability status.

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ERM/Denver, CO

ERM is seeking an experienced, hands-on Office Administrator to provide high-quality administrative and project assistance to our Partners and Project Managers in ERM’s 45-person office in Denver, CO. We are seeking an organized administrative professional to apply self-initiative, positive team attitude, and technical quality and creativity, to ensure the Denver office operates efficiently.

RESPONSIBILITIES:
• Provide operational and administrative support to leverage the regional Managing Partner, including administrative assistant duties, office space oversight (e.g., office organization, building maintenance issues) and work distribution coordination/reporting.
• Provide high-quality administrative support while successfully juggling multiple deadline-driven tasks.
• Create and/or edit documents in Microsoft Word, Excel, and PowerPoint, and provide back-up on document word processing and formatting, proofreading, and production.
• Assist Project Managers with project budget set-up, change order, and close-out forms using our Global Project Management System (BST database).
• Assist with all office support needs, including project filing, office equipment and supplies, meeting coordination, travel arrangements, fleet maintenance, and timesheet and expense support.
• Provide back-up to receptionist to answer phones and direct/assist incoming callers professionally.
• Complete work assignments in accordance with ERM's format and quality standards.

REQUIREMENTS:
• 4 to 10 years of relevant experience; experience in a professional services firm environment preferred.
• Excellent communication skills (both written and verbal).
• Strong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook, and Internet); AutoCAD experience a plus.
• Detail orientation with a strong work ethic.
• Ability to work as part of a team and be a self-starter.
• Ability to be flexible and organized.
• Ability to manage and coordinate multiple project assignments simultaneously in a deadline-driven environment.

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ACE – Alliance for Climate Education.
CA – California, Oakland
What we need: A self-starting Defender of the Office, who can singlehandedly keep a remote staff of 35 nonprofiteers and many more vendors paid, insured, in line, out of trouble,…

Salary: non-disclosed. Date posted: 06/20/2011

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by Sarah Goodyear.

The old-school suburban office park seems to be having a midlife
crisis.

A special
report in Crain’s about Chicago-area businesses such as Sears, AT&T,
and Sara Lee looking to relocate from the suburbs to the urban core—along
with the
news that Swiss megabank UBS may be abandoning Stamford, Conn., to move back to
Manhattan—has prompted a flurry of responses around the urbanist blogoverse.

Meanwhile, two of the American companies nearly universally
hailed as forward-thinking—Facebook and Apple—are betting their futures on
super-fancy suburban complexes.

There are a lot of contradictions here.

On one side are commentators who say there is a huge
generational shift happening.

Kaid
Benfield of the Natural Resources Defense Council gave an approving nod to
the news from Chicago:

Now, just as the
tide has turned against large-lot suburban residential subdivisions,
corporations are moving back into town (or, as in the
case of Dublin, Ohio, doing everything they can to make their suburb more
urban in character). The best and the brightest of the rising labor force, it
turns out, don’t care to live and work in sprawl.

Writing at The New
Republic‘s The
Avenue blog, Christopher Leinberger of the Brookings Metropolitan Policy
Program opines that employees are driving these corporate decisions:

The
millennial generation is demanding it. Highly educated young workers, the life’s
blood of many industries, have been flocking to center cities in recent years.
Trying to recruit this talent to Stamford, Conn., or Hoffman Estates, Ill. is
exceedingly difficult. They are voting with their feet for a hip, high-density
walkable lifestyle and a reverse commute to the ‘burbs is not in the cards for
most of them.

The
companies moved out to the suburbs to attract their baby boomer parents,
raising their kids in suburban isolation. The millennials are doing what many
generations have done in the past; they have rejected how they were raised.
This once again shows that building a high quality residential base will lead
to the attraction of jobs…only this time it is back to the future.

A
few months back, I wrote about a Michigan business owner who made the same
point, saying that he could
not lure talented young people to the upscale sprawl suburb of Troy, Mich.,
no matter how much he paid them. He cited exactly the same factors as
Leinberger does. The people he wants to hire don’t want to live in miles of
sprawl.

Eric
Jaffe at The
Infrastructurist is skeptical of Leinberger’s reasoning in the case of UBS,
pointing out that Stamford is the eighth-largest city in New England, and, as
such, “hardly worthy to be called a suburb.”

But
I’d have to agree with several of Jaffe’s commenters, who note that despite its
size and relative density, Stamford feels pretty darn suburban. The face that it shows to the world, along the entry
points of I-95 and commuter rail, is one of parking structures and impenetrable
glass façades. It is a city in suburban corporate office park’s clothing.

Jaffe
goes on to pose an excellent question, however, about what exactly urbanism
advocates are supposedly trying to accomplish here:

I
may be wrong here, but it would seem that the point of the walkable city
movement is not to abandon the Stamfords of America in a race to New York,
but rather to bring a little more of New York to places like Stamford.

The
problem is that this is so much more easily said than done. With all of the
talk about suburban retrofitting, we have yet to see a community designed as an
auto-dependent suburb that has been transformed into the kind of dynamic urban
environment that is increasingly recognized as an engine of creativity, by economists
such as Edward Glaeser and urban
theorists such as Richard Florida.

All
of which makes you wonder if the two hottest names in American business right
now, Facebook and Apple, are swimming against the generational tide, and what
that means for their creative future.

The styles of their campuses are different. But their disconnection from the community, and the implicit belief that they can function as autonomous quasi-cities while retaining their creative edge, are the same.

Facebook
wants to make its new office park in suburban San Mateo County, Calif., into a
simulacrum of a walkable urban village. (Twitter, in contrast, fought
hard to stay in downtown San Francisco, winning tax breaks from the city
and sparking hope for a new high-tech business district downtown. The comany specifically cited the desire of employees to live, work, and be involved in the urban community.)

Meanwhile,
Apple’s Steve Jobs just proposed the construction
of an enormous new headquarters in Cupertino, Calif., that he likened to a
spaceship. Here’s Treehugger’s
Lloyd Alter opinion about that project:

So
what is one to say about Apple’s proposed new headquarters, a building with no
corners and no streets? That is it anti-urban, anti-social, anti-environmental
and probably anti-Apple. And, that it could signal the end of Apple as a
creative juggernaut. Apple has done so much for design, crafting beautiful objects that have changed
our expectations of what electronics should look like and how they should work.
Their stores have reinvented retailing.

But
I have serious issues with the design of this project. It turns its back on its
community. It addresses the street with a wall of parking garages. … It tosses
everything we ever knew about community out the window.

Designed
by starchitect Norman Foster, the new 150-acre Apple campus will be the work home of 12,000
people, and it promises to incorporate an energy center to power the facility (fuel so far unspecified, as far as I can tell) and 80 percent landscaping.
That green space is being gained at the expense of surface parking, but not
because people won’t be driving. The parking is just going underground.

Apple
and Facebook have decided, quite consciously, to insulate themselves from the ferment
of urban life that appeals to so many of the most creative people in the United
States today. Maybe they will be happy in their custom-made, self-contained bubbles.
Or maybe down the road, they’ll be like one-time innovative giants such as Sears—looking longingly toward
downtown.

Related Links:

Cities can lead on climate-change solutions—here’s how

Why do cities get so little respect from state and national governments?

An Indian boom city grows without planning, at its peril

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Rainforest Alliance/New York, NY

Title: Associate, Office of the President – Executive Office Division
Reports to: President – Executive Office Division
Location: New York, New York

The Rainforest Alliance is an international nonprofit organization that works to conserve biodiversity and ensure sustainable livelihoods by transforming land-use practices, business practices and consumer behavior. Based in New York City, with offices throughout the United States and worldwide, the Rainforest Alliance works with people whose livelihoods depend on the land, helping them transform the way they grow food, harvest wood and host travelers.

Position Summary:
The Associate will be responsible for assisting the President in all areas of Executive operations, including program administration, management, fundraising and Board relations. The Associate will coordinate and develop content for Executive-led initiatives and oversees Executive office administration and communications.

Responsibilities:
• Conduct research projects and provide facilitation for President and Vice President for Programs on cross-program and emerging initiatives (i.e. Campus Outreach, sustainable finance, PES), including those that deal with external parties;
• Assist President with stakeholder outreach;
• Create presentations, draft letters and documents, collect and analyze information, and write and maintain records of meetings (including senior staff and stakeholder meetings);
• Supervise Executive Assistant in reporting, daily operations, maintaining filing systems, coordinating and taking records of Policy and Planning Committee meetings;
• Plan and direct Rainforest Alliance annual planning meeting;
• Ensure high-level Board relations by fielding inquiries and requests for assistance from Board members; coordinate and maintain minutes for Board Program Committee meetings;
• Assist Vice President for Programs in managing the annual strategic and long-term planning process;
• Provide guidance and support to operations staff in making the Rainforest Alliance a more sustainable organization;
• Manage organizational memberships;
• Serve as liaison with United Nations representative; and
• Other tasks as assigned.

Qualifications:
• Bachelor’s degree required;
• 2-5 years administrative experience; non-profit and program experience a plus;
• Excellent writing, editing and verbal communication skills;
• Written and verbal communication skills in Spanish preferred.
• Ability to work independently, quickly, dependably and thoroughly;
• Strong organizational skills to manage multiple priorities in a time sensitive manner;
• Excellent interpersonal skills with ability to interact culturally, linguistically, and diplomatically with diverse internal and external individuals;
• Comfortable speaking in front of diverse audiences;
• Strong research skills and resourcefulness;
• Strong computer skills (MS office, including PowerPoint);
• Knowledge of Raiser’s Edge and Salesforce.com a plus;
• Ability to travel approximately 10 times per year, nationally and internationally; and
• Knowledge of and commitment to environmental issues and sustainability practices.

Salary:
Commensurate with experience. Competitive benefits package provided.

To apply:
Send resume, cover letter and salary history to Human Resources, Rainforest Alliance, 665 Broadway, Suite 500, New York, NY 10012; Fax: 212-677-2187. If emailing, use the following format in the subject line: first name and last name, job title of position you are applying for.

The Rainforest Alliance is an equal opportunity employer.

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Pachner & Associates, LLC/Bedford, NY

Small specialty insurance brokerage firm for non-motorized outdoor recreation industry, nature education, environmental conservation & research organizations, trail associations and outdoor clubs.

Commercial Property & Casualty Policy Analysis/Transmittals, Administrative including Payables & Receivables, Customer Statements, Bookkeeping, Scanning, Vendors, New business Support, Marketing and Advertising Support, etc.

P&C insurance industry experience a plus, but will train. Requires professional or volunteer outdoor recreation experience or environmental conservation work experience – excellent computer aptitude and written/oral communications skills required.

Starting salary $35,000-$48,000 plus benefits depending on experience, credentials and talents – We pay for professional education including P&C License Exam Course expected of unlicensed applicant. Email resume/salary requirements.

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Chicago Gateway Green/Chicago, IL

Chicago Gateway Green, a long-established and well-known Chicago not-for-profit, seeks an exceptional Office Manager. The right person will have superb organizational skills, a can-do attitude and be aligned with the organization’s mission.

Chicago Gateway Green is dedicated to greening and beautifying the expressways, gateways, and neighborhoods of Chicago. Our work improves the environment and quality of life for millions of residents and visitors. At Chicago Gateway Green, we believe that beauty and sustainability go hand in hand. With this ethos, we work with corporate partners and local communities to help make Chicago an outstanding livable city.

Position Summary:

The Office Manager is responsible for coordinating and executing efficient office operations. They will provide all levels of administrative planning and support to enable the organization to effectively carry out its work.

Principal Responsibilities:

The Office Manager serves as the primary operations resource for all employees.

Specific responsibilities are:

o Office Management: including record keeping, procurement, managing the master calendar, contract management, maintaining databases, filing regulatory and licensing paperwork, managing payables and receivables process including invoicing, working closely with the Executive Director and Accountant, banking duties, general correspondence, basic website updates and other communications and new media support.
o Human Resources: including payroll, staff recruitment and orientation, maintaining employee files and records, ensuring compliance with local and state regulations and policies, and maintaining the HR procedural manual.
o Vendor and Partner Engagement: including contract management, partner status updates, serving as primary contact for most vendors, managing donations process, working closely with Associate Board on event planning and management.
o Communications: assistance with social media, public relations and other outreach.
o Events: Coordination for all events (e.g. tree plantings, fundraising events).
o General Support to the Executive Director.
Other duties as assigned. As with all Chicago Gateway Green staff, the Office Manager will be expected to support general operations and provide assistance with projects that contribute to the health and future of the organization.

Reporting:

The Office Manager reports to the Executive Director and assists with the supervision of volunteers and interns.

Qualifications:

o At least 5 years of professional experience.
o Bachelor’s degree preferred.
o Office management and administration experience a bonus.
o Excellent attention to detail. Highly organized. Proven project management skills.
o Ability to prioritize, multi-task and problem solve.
o Strong writing abilities.
o Excellent communication and customer service skills.
o Team player and keen willingness to be the “go-to†person.
o Effective negotiation skills and an entrepreneurial spirit.
o Strong technology skills: Excel, Access and PowerPoint. Knowledge of MS Access and Photoshop preferred.
o Basic accounting and budget management skills.
o Flexibility: the occasional evenings and weekends will be required for networking events and organizational programs.

To Apply:

Please send applications to chicago@gatewaygreen.org. Along with a resume, ensure that you include in a cover letter your compensation expectations. Also note why you would be a great fit with Chicago Gateway Green’s mission and the value that you could bring to our operations.

Applications close at 5:00pm, Monday, March 7.


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CXC – Center for Transformative Change/Berkeley, CA

An Office Manager/Bookkeeper Who Supports Social Change

A Little About Us
As the first organization of its kind, CXC (Center for Transformative Change) is the only national center entirely dedicated to bridging the inner and outer lives of social change agents, activists and allies to create a more effective, more sustainable social justice movement. By directly impacting the culture of movements for social justice, we are “changing the WAY change is done.†http://transformativechange.org

YES!, currently based in Santa Cruz, is well-known for its support of young leaders. Our programs inspire young change makers worldwide to build thriving, just and sustainable ways of life for all. We work at the meeting point of internal, interpersonal, and systemic transformation. http://www.yesworld.org

Who We’re Looking For:
While we’re looking for someone who has great office management and bookkeeping skills (2-5 years experience), we also want someone who will support what we stand for. In other words, we want someone who’s committed to social justice, who understands the workings of an organization in transition, and who has the willingness to engage a unique, vision-based, multi-faceted approach to systemic change.

If this is you, check out the position details here:
http://bit.ly/cxc-office2010


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Union of Concerned Scientists/Berkeley, CA

Office Manager
Union of Concerned Scientists
Berkeley, CA Office
The Union of Concerned Scientists is a nationally prominent science-based nonprofit working on issues we believe to be the greatest environmental and security threats of our time. UCS combines rigorous scientific analysis with innovative thinking and effective citizen advocacy to achieve practical solutions. We strive for a future that is free from the threats of global warming and nuclear war and a planet that supports a rich diversity of life. Our specific focus areas include global warming, renewable energy, advanced vehicle technology, nuclear power safety, nuclear weapons and related security issues, preserving the integrity of science, and sustainable agriculture.

The Position:

Under general direction of the Director of Finance and Administration, the Office Manager is responsible for managing the operations of the Berkeley office including: facilities, video conferencing, staff support, furniture and equipment purchases, leases and services, office supplies, and reception and phones.

Responsibilities:

Office Management

• Oversee the smooth, effective management of the office.
• Problem solve and assist in developing and implementing procedures for wide variety of office issues.
• Develop and maintain effective relationship with building management;
• Responsible for office supplies, postage, computers, office equipment, furniture, and other office items.
• Ensures that equipment is maintained and service interruptions kept to a minimum. Coordinate maintenance and repair of equipment and manage maintenance agreements and equipment leases.
• Work with external Information Technology vendor to provide IT support to staff
• Provide support for meetings conducted by video conference
Fiscal

• Manage budget and office assets; maintain office furniture inventory; project furniture and non-computer equipment needs, and provide pricing, product features and recommendations for purchase when needed.
• Responsible for purchasing and/or leasing furniture, equipment, including phone/voice mail system, fax machine, printers, multi-function devices (print/copy/scan/fax), and video conferencing equipment.

Front Desk

• Responsible for managing front desk function, including phone, visitors, mail, and building management and security issues

Human Resources

• Provide comprehensive administrative orientation for new staff; assist in new hire and departure process.
• Working with the Office Director, promote positive working atmosphere in the office and a focus on employee morale.
• Working with the HR Director, provide coordination and logistical support for organization wide training program

Qualifications and Experience needed:

Position requires at least three years previous office management experience, preferably in a small office and/ or a non-profit setting is required for this position. At least one year of office experience involving computer responsibilities is also required, Demonstrated ability to work as part of a team as well as independently, reliability and resourcefulness, and excellent communications skills are required. Evidence of sufficient maturity to manage in situations involving multiple roles and to work well under pressure of deadlines is required. Sense of humor preferred. Familiarity with UCS issues is preferred.

To Apply:

Deadline to apply is September 24. Please submit a cover letter with salary requirements and resume via email to jobs@ucsusa.org and include “California Office Manager†in the subject line. Email materials by Word Documents only. No phone calls.


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Farnsworth Group, Inc./Colorado Springs, CO

Farnsworth Group, Inc. is a full-service engineering and architectural firm that offers our valued clients over 325 employees located in a nationwide network of offices. We are also one of the nation’s leaders in sustainable design initiatives, dedicated to solutions that blend in harmony with our natural surroundings. We are currently looking for quality and dedicated employees to join our team. Farnsworth Group is an employee-owned company with a rich 100-year history that offers an impressive benefits and compensation program in addition to excellent career development opportunities. We have the following position available:

Engineering Manager – Satellite Office Leader
Colorado Springs, CO

This is an exciting opportunity for an experienced engineering manager to work with a highly successful organization. The person hired in this role will play a dual role of an Engineering Manager and Satellite Office Leader. In this role you will manage staff and resources and support multiple commissioning, retro-commissioning, energy assessment/auditing, and design projects in the Colorado Springs, CO area and across the nation for a wide variety of clients and facility types.

Engineering Management Responsibilities include:
• Staff and resource management
• Technical quality control
• Marketing and proposal development
• Establishing and maintaining budgets
• Working within our project accounting system
• Management and execution of projects from inception through completion
• Overnight travel required to support projects

Office leadership duties will include:
• Acting as satellite office leader
• Staff development and meetings
• Office budget management
• Collaborating with other discipline teams in the organization as required
• Coordinating multiple disciplines on local or national projects
• Participation in local events and attendance of periodic evening meetings
• Overnight travel to other Farnsworth Group office locations

Minimum Specific Requirements include:
• BS in Architectural Engineering, Mechanical Engineering or Electrical Engineering
• 10 -15 years of progressive experience in engineering management
• Proven leadership skills with minimum of 5 years of engineering staff leadership experience
• Previous commissioning experience as defined by ASHRAE Guideline 0
• Previous LEED® and/or sustainable design project experience
• Previous MEP design experience
• Registered PE in the State of CO or able to obtain CO licensure
• Experience with Federal projects considered a plus

We offer an excellent salary and benefits program that includes:
• Medical/Dental Plans
• Prescription Drug Program
• Vision Plan
• 401(k) with Company Match
• Tuition Reimbursement
• Flexible Spending Account
• Time-off Benefits
• Company ownership potential

For immediate consideration please:

Apply Online by clicking below or visiting our website at http://www.f-w.com and clicking on the careers link.

Farnsworth Group, Inc. is proud to be an EEO/AA employer M/F/D/V.


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