Office Manager – California Office / Union of Concerned Scientists / Berkeley, CA
Union of Concerned Scientists/Berkeley, CA
Office Manager
Union of Concerned Scientists
Berkeley, CA Office
The Union of Concerned Scientists is a nationally prominent science-based nonprofit working on issues we believe to be the greatest environmental and security threats of our time. UCS combines rigorous scientific analysis with innovative thinking and effective citizen advocacy to achieve practical solutions. We strive for a future that is free from the threats of global warming and nuclear war and a planet that supports a rich diversity of life. Our specific focus areas include global warming, renewable energy, advanced vehicle technology, nuclear power safety, nuclear weapons and related security issues, preserving the integrity of science, and sustainable agriculture.
The Position:
Under general direction of the Director of Finance and Administration, the Office Manager is responsible for managing the operations of the Berkeley office including: facilities, video conferencing, staff support, furniture and equipment purchases, leases and services, office supplies, and reception and phones.
Responsibilities:
Office Management
• Oversee the smooth, effective management of the office.
• Problem solve and assist in developing and implementing procedures for wide variety of office issues.
• Develop and maintain effective relationship with building management;
• Responsible for office supplies, postage, computers, office equipment, furniture, and other office items.
• Ensures that equipment is maintained and service interruptions kept to a minimum. Coordinate maintenance and repair of equipment and manage maintenance agreements and equipment leases.
• Work with external Information Technology vendor to provide IT support to staff
• Provide support for meetings conducted by video conference
Fiscal
• Manage budget and office assets; maintain office furniture inventory; project furniture and non-computer equipment needs, and provide pricing, product features and recommendations for purchase when needed.
• Responsible for purchasing and/or leasing furniture, equipment, including phone/voice mail system, fax machine, printers, multi-function devices (print/copy/scan/fax), and video conferencing equipment.
Front Desk
• Responsible for managing front desk function, including phone, visitors, mail, and building management and security issues
Human Resources
• Provide comprehensive administrative orientation for new staff; assist in new hire and departure process.
• Working with the Office Director, promote positive working atmosphere in the office and a focus on employee morale.
• Working with the HR Director, provide coordination and logistical support for organization wide training program
Qualifications and Experience needed:
Position requires at least three years previous office management experience, preferably in a small office and/ or a non-profit setting is required for this position. At least one year of office experience involving computer responsibilities is also required, Demonstrated ability to work as part of a team as well as independently, reliability and resourcefulness, and excellent communications skills are required. Evidence of sufficient maturity to manage in situations involving multiple roles and to work well under pressure of deadlines is required. Sense of humor preferred. Familiarity with UCS issues is preferred.
To Apply:
Deadline to apply is September 24. Please submit a cover letter with salary requirements and resume via email to jobs@ucsusa.org and include “California Office Manager†in the subject line. Email materials by Word Documents only. No phone calls.
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